The Archives Assistant reports to the Director, Special Collections & University Archivist. Working in a collegial and inclusive team environment within Special Collections & University Archives, and the Libraries, the Archives Assistant provides reference and retrieval service to patrons remotely and in the shared Special Collections & University Archives Reading Room, processes and catalogues incoming archival and library materials, conveys information to patrons on unit policies as appropriate, and provides administrative assistance for the university-wide Records Management program.


  • Excellent computer and data entry skills;
  • Strong communication (writing, conversation, interpersonal) skills;
  • Commitment to high quality public service;
  • Ability to adapt to quickly changing priorities;
  • Performs tasks with care and attention to detail, reviewing work for accuracy and completeness;
  • Strong organizational skills and an ability to meet deadlines;
  • Ability to relate effectively with patrons, UVic staff, and managers with tact and diplomacy;
  • Ability to adapt to new technologies;
  • Physical ability to lift, bend, reach, push and carry a weight up to 18 kg (up to 40 lbs).
  • Expertise with a variety of software, including Photoshop, Web Content Management and the MSOffice Suite;

Specialized Knowledge/Education:

  • Secondary school graduation or equivalent
  • Completion of archival and/or library technician training.

This position requires 2 years of experience working in an archives or special collections unit of a public institution at a comparable level.

Related work experience should include:

  • Experience working with archival and library materials;
  • Knowledge of integrated library systems, archival holdings systems, and classification systems;
  • Experience working with sensitive and/or confidential information;
  • Familiarity with Privacy/Access legislation pertaining to Archives
  • Experience working with archival and library databases (records creation, data entry);
  • Experience working in academic libraries or a records management unit would be an asset

For more information, please refer to the original job posting:

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